Abstracts are invited for oral or poster presentations, aligned to one of the sessions. Note that there will be a strictly limited number of oral presentation slots available. Special efforts are being made to showcase posters using speed talks and dedicated poster sessions. Oral and poster presenters are eligible for waived registration so we ask you to please register before submitting any abstract (see register page).

Acknowledging the multidisciplinary nature of the conference, we are taking an innovative approach to ensure that presentations are engaging and impactful:

Talks will be 10 minutes in length (followed by questions). Presentations will be limited to 10 slides, and slides should be set to automatically advance (1 minute per slide) in order to keep presenters to time. Slides are to be arranged in the following order:

Slide 1: Title slide, including authors and acknowledgements
Slide 2: The key findings of the research
Slides 3-4: The importance of the findings / So what?!
Slides 5-6: How the findings were made (methods)
Slides 7-8: Challenges (addressing conference theme)
Slide 9: Where to next?
Slide 10: Wrap up

Abstracts should be limited to 200 words. The presentation room will include a data projector (widescreen 16:9 format), laptop and screen. An audio visual volunteer or technician will be on hand to assist with loading talks, sound and other needs. Presentations need to be loaded before 8:30 am on the day of presentation. UPDATED: Presentation files (as per abstract acceptance) are requested by Thursday the week prior to the conference via the Dropbox request link provided in the pre-arrival email. Changes can be accommodated by the AV technician at the conference.

Posters will be presented during themed sessions on both days of the conference to maximize the time for conference attendees to interact with them, and will be on display in a prominent space throughout the conference. Abstracts should be limited to 200 words. Posters are to be in portrait format no larger than A0 (841 x 1189mm). Materials for hanging posters will be provided.   

There will be prizes for best talks and best posters, with emphasis on outstanding communication. 


Ready to submit? We ask you to please register first (registration information). Please review these submission instructions...

  1. Prepare to create a login (email & password) or use the one you created when you registered. 
  2. Ensure you have all details prepared including presenter/author names, affiliations and a brief, clear description. Please also note any special room or workshop requirements. 200 words maximum for abstracts.
  3. Please ensure you have received a confirmation email once you have made your submission.  If you do not receive one (after checking your spam filter) please contact antarctic@southevents.co.nz
  4. All submitters will receive confirmation of their acceptance or decline by the date stated above.